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Membership Coordinator

Job Code:
Nonprofit Charitable Organizations
- N/A -
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Required Education Level:
High school diploma and certificate or diploma equivalent to two-year
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Full Description:  
The membership coordinator organizes and develops the membership program, the annual fund program, and special events for the Alaska Native Heritage Center (ANHC).  The position is responsible for planning and facilitating programs to cultivate, solicit, and secure gifts from members, staff, businesses, visitors, and event attendees.  This position will assist in identifying leadership donors and facilitate cultivation by the board and senior staff.  The position provides high level of administrative and related support services to the board of directors and senior management. Coordinate Donor Events: Coordinate all details of hosting a donor event.  Organize co-sponsors, catering, venue, designers, printers and donation recordkeeping.  Work closely with the Vice President of Community Relations and Development (VP) in all aspects of donor events. Develop Membership Program: Increase membership through direct mail, online systems, electronic correspondence, newsletter articles, and onsite promotions.  Develop and maintain the program for recognition of members and annual fund donors.  Send out membership renewal reminders regularly.  Work with VP to improve corporate/business membership/donor program.  Work with VP and public relation staff, to maintain and update the development information on the website.  Coordinate with printers and mail houses.  Cultivate matching gifts, challenge and tribute gift programs, major gifts prospects and donors.  Ensure database of memberships is accurate and well maintained. Oversee Donor Gifts: Review all gifts and donations.  Ensure all donors are thanked.  Write thank you letters and coordinate mailings.  Oversee processing of credit card donations.  Code gifts in donor database.  Update templates for thank you letters reflecting current and relevant events and information.  Write and oversee production of donor thank you letters, event invitations, and development materials.  Oversee recognition of donors in newsletter and event programs.  Create posters to recognize donors. Support Senior Management: Coordinate schedules and maintain calendar of meetings and appointments, initiates calendar coordination between other staff and outside agencies.  Follow up on mail and telephone calls for senior management.  Utilize other staff to ensure senior management is supported and has necessary information.  Assist at meetings and events as requested.  Maintain executive office filing system.  Draft and finalize reports, documents, and correspondence.  Responsible for coordination of reports as directed including but not limited to quarterly board reports. Assist Board of Directors: Communicate with board of directors.  Maintain board paper files and electronic files.  Contact and make arrangements for board member participation in meetings, programs, development cultivations, and events.  Coordinate and compile board reports for review and distributes as directed in bylaws.  Coordinate logistics for board meetings including agendas, equipment, lodging, meeting rooms, meals, invitations, correspondence, and meeting packets. Minimum Experience: Position requires over 5 years of experience in executive office administration and a minimum of 2 years experience as an executive assistant for director, vice president or president/CEO.    Education Required: High school diploma and certificate or diploma equivalent to two-year Associates degree or equivalent work experience required.  Bachelor degree preferred.