Administrative Assistant

SUMMARY/GENERAL DESCRIPTION OF RESPONSIBILITIES:

Provides day to day support to office management and performs complex administrative duties requiring independent analysis and judgment in the completion of work assignments.

ESSENTIAL DUTIES AND JOB FUNCTIONS:

·      Provides general administrative assistance.

·          Expedites flow of work within respective facility, and initiates follow-up action required to complete necessary work; composes moderate to complex correspondence and reports as directed, prepares presentation materials and documents.

·      Anticipates and prepares materials needed by the supervisor for correspondence, appointments, meeting, telephone calls, etc.,

·          Edits/proofreads documents.

·          Files and maintains a well-organized file system, in accordance with company policy.

·      Schedules meetings, takes notes and records action items.

·      Arranges travel, if required.

·          Orders/purchases required office supplies as necessary for daily functioning.

·         Prepares, Reconciles and reviews expense reports for accuracy of coding, receipts and

documentation prior to submission.

·      Performs other miscellaneous administrative duties as assigned.

Job Requirements :

KNOWLEDGE, SKILLS AND ABILITIES

·      Excellent organizational skills, proofreading abilities, interpersonal skills, and good judgment.

·      Ability to function effectively, in a complex and changing environment, with numerous deadlines and changing priorities.

·      Ability to analyze and interpret information

·      Ability to work in a team environment and deal with a variety of people in a professional, courteous manner in diversified situations.

·      Ability to maintain confidentiality on all sensitive matters and other basic duties as instructed.

·      Ability to work closely with staff to ensure consistency and compliance with training requirements and established policies and procedures.

·      Ability to prioritize among multiple assignments and meet rapid request deadlines.

·      Ability to apply judgment and initiative to determine the approach or action to take in both routine and non-routine situations according to company policies and procedures

MANDATORY:

·      High school diploma or equivalent.

·      At least (2) years administrative office experience.

·      Moderate to advanced proficiency in Microsoft Office; including, but not limited to Word, Excel, Power Point, and Outlook.

·      Valid state Driver’s License.

·      Ability to pass a background check and drug test.

PREFERRED:

·      Associate’s degree (or higher).

·      Government contracting experience

·     8a contractor experience